----------------------------Original message---------------------------- This is in response to Scott McEathron's comments and questions on what to do with atlas records still on the Books format after Format Integration, Phase 2. OCLC users should send 'type code' change requests to OCLC when using existing atlas records still on the Books format. We will change the Type, usually within a 24 hour period. The user can then complete processing using the record which is now on the Maps format. If the record is at K-level, the user can upgrade the record to I-level. Fields which are mandatory or required for the Maps format must be present. At I-level, fields 007, 052, 255 and 034 (if AACR2), 507 (pre-AACR2) are fields which are mandatory or required. Check Bibliographic Formats and Standards for the standards for other fields. Also, remember that the geographic classification codes are based on the map classification numbers in the G-schedule, not the atlas numbers. When we at OCLC change the Type to 'e' there will be some fields we cannot supply. Some examples are field 052 and field 255. If users report Type code changes on I-level records and have that information, it would be helpful if they could supply it to us. There are currently four ways to report type code changes (phone, paper change request, change request via e-mail and PRISM online). See Bibliographic Formats and Standards, p. 60-64, and Technical Bulletin 209, p4, for complete information on how to report type code changes. We plan to run scans to programmatically convert records for atlases from Books to Maps, but do not have a date when this will happen. We will not be able to convert all atlas records by scan, but only those where there is an element we can use to pull the records. At this point, we are planning to use 090/050 and '1 atlas' in field 300 and estimate that there are about 30,000 member records and 17,000 LC records which will be converted. Other records will have to be changed manually as they are found. I will be glad to report our plans once they are finalized. Ellen ------------ Ellen R. Caplan OCLC, Inc. Library Resources Management Division 6565 Frantz Rd. Dublin OH 43017 email: [log in to unmask] phone: 800-848-5878 fax: 614-764-0155 ---------------------------------------------------------------------------- ------------ Date: Tue, 9 Apr 1996 15:43:40 EDT From: Scott McEathron <[log in to unmask]> Subject: practical problem with OCLC format integration ----------------------------Original message---------------------------- Perhaps other cartographic materials catalogers have experienced similar problems? Several days ago I was attempting to cataloge a rare atlas here in the AGSC. I found a level "K" record in OCLC cataloged in the old books type format. Since this atlas is heavily used in exhibits, I thought it would be a good idea to upgrade this record to level "I". Since the change in OCLC format integration phase 2, atlases are now cataloged using the new maps format, is it appropriate to upgrade records in the old books format? Does OCLC or anyone else have a "procedure" (such as adding fields used in the maps format to the record) for these types of cases? Could a Type Code change request be sent to OCLC? Would this be considered a "type code error" since it was done correctly prior to Format Integration Phase 2? Scott