---------- Forwarded message ---------- Date: Wed, 1 Sep 1999 08:22:57 -0400 (EDT) From: Ken Grabach <[log in to unmask]> To: Maps and Air Photo Systems Forum <[log in to unmask]> Subject: Re: map circulation/preservation (fwd) My library has had, for various non-traditional materials that circulate but infrequently, or for those things that don't circulate but can with permission on a special basis, a slip we call "Special Loan Form". This is an old and very low technology, and actually contains a carbon sheet!. It's a small slip, about 3" x 5", with spaces to indicate the item or items borrowed, date borrowed and date due, information about the borrower, and the signature of the lending staffer. I have allowed maps to be borrowed for the day or overnight to be copied at another location (say an office, or at a color copier, which I lack but is at another library location), or for a class presentation when size of the map matters as much as the information it conveys. As I indicated above, it has a carbon slip, meaning a copy is produced when it is filled out. We attach the original yellow slip to the item and retain the carbon copy until the item is returned. For maps I have most often attached the slip to the tube for carrying the map. The little bit of tape is not going to harm the cardboard of the tube in any egregious way, and the map is then only rolled. If the slip had to be taped to the map, it could be removed carefully by peeling the tape back over itself slowly. It usually comes off without tearing the paper. But I usually issue a tube with the map. The patrons like that anyway because they realize how much easier it is in the tube. I have not lost maps, and I have had all the tubes returned. If a map is late returning, I have the copy of the slip and can use it to contact the borrower. I suppose there could be other systems, even better ones, so I am curious to see other respondents' ideas _________________________________________ Ken Grabach <[log in to unmask]> Documents and Maps Librarian Miami University Libraries Oxford, Ohio 45056 USA On Tue, 31 Aug 1999, Johnnie Sutherland wrote: > ---------- Forwarded message ---------- > Date: Tue, 31 Aug 1999 12:03:20 -0600 > From: [log in to unmask] > To: [log in to unmask] > Subject: map circulation/preservation > > For those of you who do circulate maps, what do you use for a date > due slip? I don't seem to find one that is somewhat > preservation-minded? (I realize that if you really want to not harm > the map, you don't circulate it, but if we can get past that). > > Thanks, Arlyn >