-------- Original Message --------
Subject:        Re: Large format scanning services]=
Date:   Tue, 22 Jan 2008 09:14:48 -0600
From:   [log in to unmask]
To:     Maps-L <[log in to unmask]>


I might add - in case it's not obvious from Tom's posting - once we scan
something we save the digital image ... forever.  It's in our own
interest to have maps scanned and to save those images rather than spend
time rescanning popular maps over and over again.  We keep an Access
database to track all the scans, have a detailed accession numbering
system, huge servers to store digital images, etc.

Angie
AGSL

-------- Original Message --------
Subject:        Re: Large format scanning services
Date:   Tue, 22 Jan 2008 09:03:08 -0600
From:   Tom Brittnacher <[log in to unmask]>
To:     Maps, Air Photo & Geospatial Systems Forum <[log in to unmask]>



Hi Hallie:

Our staff does all the scanning and we do not limit the number of items
to be scanned.  Our fee system is periodically reformed as our services
evolve.  We used to charge a time-based fee for scanning, as well as a
size-based fee for plotting or a flat fee for CDs or DVDs, depending on
the patron's delivery choice, but no charge for the actual digital
image.  Now that we have a growing online digital map library where
patrons can purchase TIFFs directly from our website, we charge $5 per
image for university affiliates and $10 per image for the general public.

This new fee resulted in cases where one patron came in, had a map
scanned for $7.50 (minimum charge - half hour), then received the TIFF
for $5, burned onto a CD for $3, for a total of $15.50.  Another patron
came in a few days later and asked for the same map (probably for a
class).  As it was already scanned, the price was $5 + $3, or $8.  We
felt it wasn't fair to penalize the first patron because the map was not
yet scanned.  Because of this we have since dropped the scanning fee and
now only charge the image fee plus the CD charge.  (If the patron wants
a print rather than the digital image, they are charged the size-based
plotting fee instead.)  We hope in the long run the image fee will cover
the scanning costs.

I would be interested to read how others have dealt with equity in
scanning/digital images.

Good luck,

Tom Brittnacher
AGSL


Angie Cope wrote:
> -------- Original Message --------
> Subject:        Large format scanning services
> Date:   Fri, 18 Jan 2008 16:17:23 -0500
> From:   Hallie Pritchett <[log in to unmask]>
> To:     <[log in to unmask]>
>
>
> I have a question about large format scanning services.  We have a large
> format scanner & printer and charge a size-based fee to scan & print maps
> for patrons.  However, we've been getting a number of requests to scan
> maps
> to CDs or USB drives instead of printing.  Since making our large format
> scanner self-service is not an option, a staff member has to do all of
> the
> scanning.  It takes the same amount of staff time to scan a map
> regardless
> of its final format (paper or digital) but patrons only pay if they
> want a
> paper copy.  How do others handle large format scanning requests - do you
> charge for scanning regardless of final format or only to scan &
> print?  If
> you or your staff do the scanning do you set a limit on the number of
> items
> you'll scan for a patron at one time?  Any & all advice is appreciated!
>
> Hallie Pritchett
> Map Librarian
> University of Georgia Libraries
> Athens, GA 30602
> [log in to unmask]
> 706-542-0690  FAX: 706-583-0631
> http://www.libs.uga.edu/maproom/

--
Tom Brittnacher
Digital Spatial Data Librarian
American Geographical Society Library
University of Wisconsin-Milwaukee
[log in to unmask]
(414) 229-6282
(800) 558-8993 toll free
(414) 229-3624 fax