-------- Original Message --------
Subject: RE: map handling policies & procedures wanted
Date: Fri, 12 Jul 2013 21:27:14 +0000
From: Elizabeth J Cox <[log in to unmask]>
To: Maps, Air Photo, GIS Forum - Map Librarianship <[log in to unmask]>
I replied privately to Kathleen earlier, but since there is an interest,
here's what I sent her.
We don't have any written procedures. Since the maps are in a separate
room which is almost always staffed and almost always locked when it's
not, we don't really have any procedures for patron use. Patrons are
strongly encouraged to request assistance in finding items, partly
because the map cabinets are daunting, partly because some of them are
locked, but mostly because 95% of our items are in the card catalog and
not in the online catalog. (Job security for me!)
We don't really have a limit on how many items a patron may use at one
time. If we have a class come in, we may have dozens of items out on the
tables for them to view. Most of our rare/fragile/valuable items are
tattle-taped and many encapsulated, so they would have a difficult time
getting out of the building. Most of our rare/fragile/valuable items are
either in locked map cases or in our office area which is significantly
more secure. If no one is home, the door is locked. Also, these cases
are located as close to the reference desk and office.
Date doesn't necessarily affect our decision of what is locked. It
usually has more to do with the value, intrinsic or intellectual.
Beth Cox
ELIZABETH J. COX
Associate Professor, Special Formats Cataloger
MORRIS LIBRARY
MAIL CODE 6632
SOUTHERN ILLINOIS UNIVERSITY
605 AGRICULTURE DRIVE
CARBONDALE, IL 62901
[log in to unmask]
P: 618/453-5594
P: 618/453-2372 (alternate, no voice mail)
F: 618/453-3452
lib.siu.edu
-----Original Message-----
From: Maps, Air Photo, GIS Forum - Map Librarianship
[mailto:[log in to unmask]] On Behalf Of Angie Cope, American
Geographical Society Library, UW Milwaukee
Sent: Friday, July 12, 2013 8:32 AM
To: [log in to unmask]
Subject: Re: map handling policies & procedures wanted
-------- Original Message --------
Subject: Re: map handling policies & procedures wanted
Date: Thu, 11 Jul 2013 13:37:20 -0500
From: Angie Cope, American Geographical Society Library, UW Milwaukee
<[log in to unmask]>
Organization: American Geographical Society Library
To: Maps-L <[log in to unmask]>
I find this whole topic really interesting (if not complicated) but I'm
particularily interested in what cut off date most libraries use to
differentiate between rare/not rare, locked/not locked. Howard said his
library uses the date 1946.
I hope others will reply to the whole list at least with some of your
response including that date.
Angie
-------- Original Message --------
Subject: Re: map handling policies & procedures wanted
Date: Thu, 11 Jul 2013 14:07:52 -0400
From: Stone, Howard <[log in to unmask]>
To: Maps, Air Photo, GIS Forum - Map Librarianship
<[log in to unmask]>
At Brown University, maps published from 1946 to the published are kept
in open stacks and circulate. Maps published before 1946 are kept is the
rare books/special collections library. They have to be paged, and can
can only be consulted in the reading room there. I couldn't easily find
a written policy for this--it may be tucked away in a paper folder or
binder.
Howard Stone
Map Cataloger, Brown University
On Thu, Jul 11, 2013 at 12:33 PM, Angie Cope, American Geographical
Society Library, UW Milwaukee <[log in to unmask] <mailto:[log in to unmask]>> wrote:
-------- Original Message --------
Subject: map handling policies & procedures wanted
Date: Thu, 11 Jul 2013 16:31:40 +0000
From: Weessies, Kathleen <[log in to unmask]
<mailto:[log in to unmask]>>
To: [log in to unmask] <mailto:[log in to unmask]>
<[log in to unmask] <mailto:[log in to unmask]>>
How many map folks out there run mixed facilities - meaning you have
mostly open stacks in your unit, but some special locked cabinets full
of rare/fragile/valuable items in a corner or in a back room? How do
you differentiate the spaces and do you have different access policies
for these two collections?
I'd love to see your handouts that instruct patrons on procedures, but
I'd especially like to see any internal written procedures and
policies
you may have.
Patron procedures include: How many items at once may a patron utilize
Topics include written instructions to staff on how and where to store
things while they await processing, how they are transported
around the
facility, how you keep track of things that went to the conservation
lab, how and where to mark them, and other related items.
Thank you very much,
Kathleen Weessies
Geosciences Librarian
Head, Map Library
Coordinator, Collaborative Technology Labs
Michigan State University Main Library
366 W. Circle Drive W308
East Lansing, MI 48824
[log in to unmask] <mailto:[log in to unmask]>
<mailto:[log in to unmask]
<mailto:[log in to unmask]>>
Office phone 517-884-0849 <tel:517-884-0849>
|
