This message is from the Library Programs Service of the U.S. Government
Printing Office. They are responsible for, among other things, the U.S.
Government maps that are sent to libraries as part of the GPO depository
program. I have added this note for those non-U.S. subscribers who may not
know what LPS is about, so please do not hold LPS responsible for any of the
above information.---------------------Johnnie
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----------------------------Original message----------------------------
Internet E-Mail Communications with LPS
Limited Internet capabilities are now available to the
Library Programs Service (LPS). LPS has contracted with a
commercial network service provider for Internet access.
LPS staff are now monitoring messages on various listservs,
including GOVDOCS-L, LAW-LIB, MAPS-L, and others. An
immediate benefit is that depository librarians are able to
send electronic mail (E-mail) directly to specific LPS
personnel.
A Few Words About Corresponding with LPS
Internet E-mail augments our existing communications
channels; mail, telephone, and fax. However, depository
librarians are reminded that E-mail does not replace
established procedures for addressing certain specific
problems. Depository libraries are encouraged to utilize a
local or regional depository library, when one is available,
to provide such services as copies of missing shipping
lists.
Claims must still be sent via mail or fax using the Daily
Depository Shipping List or the Depository Library Inquiry
Form. However, followup inquiries about the status of
claims may be E-mailed.
Other inquiries, however, may be addressed via E-Mail to the
relevant LPS persons as outlined below. If messages are
sent erroneously, they will be forwarded to the correct LPS
personnel. Please do not telephone to notify LPS that an E-
Mail message is waiting. Please do not send fax messages or
Depository Library Inquiry forms addressing the same
concerns as your previously sent E-Mail message. Since
three of the LPS addresses are in effect "party lines," you
will need to preface your messages with the name of the LPS
person you want to reach.
The E-mail message topic or subject line should concisely
identify the issue raised in the message. It is a good idea
to send a separate message with its own topic line, rather
than to change topics within a message. If the message is
in response to a previous message, the topic line should be
the same as that of the message to which you are responding.
By observing these conventions, you will help LPS correctly
route your message internally, leading to improved
responsiveness.
All messages from depository librarians should conclude with
a "signature line," which should include your name,
institution, depository library number, mailing address, and
voice and fax phone numbers.
With cooperation, we can foster effective response to
matters of concern to the depository community as we enter
the Internet era. Correct addressing of the message will
ensure that it gets to the proper destination. Please refer
to the following list of standard topics of concern to
depository librarians and the LPS staff to whom they should
be addressed.
LPS Internet addresses, with their general areas of
responsibility:
Address: [log in to unmask]
Names: Gil Baldwin, Program Analyst
Tad Downing, Chief, Cataloging Branch
Mike Clark, Program Analyst - Ombudsman
Contact for:
- Cataloging policies or practices
- Copies of or questions about the Monthly Catalog,
GPO Cataloging Guidelines, or the U.S. Congressional
Serial Set Catalog
- GPO cataloging tapes
- General LPS policies
- Messages for J.D. Young, LPS Director
- Unresolved service problems or inquiries
Address: [log in to unmask]
Names: Mike Clark (pinch hitting for Laurie B. Hall until
September)
Robin Haun-Mohamed, Chief, Depository
Administration Branch
Earl Lewter, Chief, Acquisitions and
Classification Section
Contact for:
- Acquisitions
- Classification inquiries (all formats)
- Copies of or questions about An Explanation of the
Superintendent of Documents Classification System,
GPO Classification Manual, Inactive List, or the
List of Classes
- Fugitive publications
- Item number inquiries
- Item surveys and item selection update
- Selection inquiries
- Shipping list content inquiries (all formats)
Address: [log in to unmask]
LPS name: Sheila McGarr, Chief, Depository Services
Contact for:
- Biennial Survey
- Copies of or questions about the Federal Depository
Library Manual, Instructions to Depository Libraries, or
the
Superseded List
- Depository operations and responsibilities
- Designations
- Federal Depository Conference
- Inspections
- Interagency Depository Seminar
Address: [log in to unmask]
LPS names: Marian MacGilvray, editor, Administrative Notes
Carl Redd, Chief, Depository Distribution Division
Steve Gray, Chief, Micrographics Control Section
Colleen Davis, Chief, Depository Mailing Branch
Contact for:
- Claims (all formats)
- Claims for Automatic/Direct Mail
- Copies of or submissions to Administrative Notes or
Administrative Notes Technical Supplement
- Delivery problems
- Microfiche shipping lists
- Missing or delayed shipments
- Shipping lists missed
- Unusual claim problems (all formats)
Address: [log in to unmask]
LPS name: Lee Morey, Serials Cataloger
Contact for:
- CONSER communications
- Serials cataloging issues
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