Hi Karina,

We have maps that are stored offsite that get recalled to our library for cataloging, scanning etc.  We stopped rolling them in tubes and have made a number of cardboard or plastic board folders that are hinged on one side and held together with large binder clips.  This could be a low cost option since you don't need them permanently.

We also purchased large boxes to send maps to and from a vendor for scanning.  We used these.  There are a few sizes.  I am pleased with these.
https://www.gaylord.com/Preservation/Document-Preservation/Storage-Boxes/Gaylord-Archival%26%23174%3B-Blue-B-Flute-Deep-Lid-Oversize-Map-%26-Print-Box/p/HYB09168

Regards,
Heather Ross
Map Specialist
Penn State University
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From: Maps-L: Map Librarians, etc. <[log in to unmask]> on behalf of Karina Wilhelm <[log in to unmask]>
Sent: Thursday, April 4, 2024 1:23 PM
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Subject: moving delicate maps

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Good morning all,

I am the archivist for a repository at ASU (not part of the library). I have lots of maps/drawings/sketches of archaeological sites. These are original, hand drawn materials. We are moving buildings and I’ve been asked to move the maps myself with my student workers. We have trucks so we’re fine taking apart and moving the map cases. However, I’m trying to work out how to move the more delicate maps. We moved a stack of smaller cases where I kept the USGS topo maps in the drawers. We had to turn the drawers at a 45 degree angle to get them through the doors so I used foam board and stretch wrap to stabilize the maps.

However, I am now faced with larger drawers and more delicate maps. I’m moving them about 4 miles so I can’t just put them on a cart. There are about 25 drawers of maps. Does anyone have any suggestions for how to get them from point A to point B? I’ve considered laying down the seats in my suv and transporting them that way but I don’t even have a good way to get them from our current location on the 2nd floor to my car.

Any suggestions would be most appreciated.

Thank you!!



Karina Wilhelm

Archivist

SHESC Center for Archaeology and Society Repository

Arizona State University

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