---------- Forwarded message ----------
Date: Mon, 07 Aug 2000 10:42:22 -0700
From: Linda Zellmer <[log in to unmask]>
To: 'Maps and Air Photo Systems Forum' <[log in to unmask]>
Subject: RE: Map Copying Guidelines (fwd)
Hello All,
Thanks to everyone who has commented so far. Keep those thoughts
flowing! Since several people have asked about the paper cupboard, I will
try and clarify that statement. By paper cupboard, I mean the metal box
that fits over the paper trays so that only copy center staff can get into
the paper trays. Here at ASU, the coin box/card reader is attached to a
large metal box that covers the paper trays. On more than one occasion, we
have had boxes (paper cupboards) higher than the glass surface of the
copier. This really did a number on maps and photos when people tried to
put the lid of the copier down and the map flowed out over the box. The
solution that we have found is that we have made a deal with the copy
center--the copier nearest the Map Collection must have a cupboard that is
lower than the glass surface of the copier. Again, thanks for the comments.
Linda Zellmer
-----Original Message-----
From: Johnnie Sutherland [mailto:[log in to unmask]]
Sent: Monday, August 07, 2000 10:30 AM
To: [log in to unmask]
Subject: Re: Map Copying Guidelines (fwd)
---------- Forwarded message ----------
Date: Mon, 07 Aug 2000 09:21:14 -0700
From: Brian Bach <[log in to unmask]>
To: [log in to unmask], [log in to unmask]
Subject: Re: Map Copying Guidelines (fwd)
Linda,
I'm wondering about the reference you made to using tape on maps in
your Guidelines. I'm assuming that you mean no tape should be used on
maps during the copying process (e.g. anchoring a map to the copy
machine with tape, etc.). In the trenches of our map room, we are
compelled to mend many a map with (archival) tape, as our most popular
items are relentlessly reduced to near-pulp in the noble process of
serving the patrons with their information! Mass encapsulation would
expensively bloat our map cabinets beyond recognition, so it is with
weary resignation that we resort to the inevitable Scotch route, with as
much discretion as possible, of course.
Your Map Copying Guidelines are certainly to be welcomed. In the past
we had a problem with students in the Copy Center downstairs who, when
presented with a map to be copied, had no compunction about folding maps
and finishing off the fold by making it 'fingernail sharp'! Reluctantly,
I had to get 'territorial' and make the 'Library Materials Must and
Shall Be Preserved!' lecture, (gently, gently!) which did the trick, at
least for the present.
By paper cupboard do you mean the paper supply and/or cassette?
Thanks,
Brian
Brian P. Bach
Maps Specialist
Documents/Maps
Central Washington University Library
400 E. 8th Ave.
Ellensburg, WA 98926-7548
USA
[log in to unmask]
>>> [log in to unmask] 08/06/00 12:50PM >>>
---------- Forwarded message ----------
Date: Fri, 04 Aug 2000 08:58:55 -0700
From: Linda Zellmer <[log in to unmask]>
To: 'MAPS-L' <[log in to unmask]>
Subject: Map Copying Guidelines
Hello,
I have been asked to develop some guidelines for map and air
photo
copying for our copy center. Below you will find the text that I have
developed thus far. I would like to know if anyone else has similar
guidelines. If so, am I missing anything? Perhaps if we all put our
joint
heads together, we could develop something we can all use. Comments
and
suggestions would be welcome. Linda Zellmer ([log in to unmask])
Map Copying Guidelines
Oversized Copier
The following items may not be copied with the oversized copy machine:
-Aerial Photographs
-Encapsulated maps (i.e. maps covered in plastic)
-Maps that are too big to fit through the machine without being folded
Standard Copy Machine
-Flat maps should never be folded in order to copy them.
-Maps with folds in them should only be folded along existing fold
lines.
-The copier lid should not be lowered unless the map or photograph
being
copied will fit without bending or folding.
-Aerial photographs should not be copied on machines which have a
paper
cupboard that is higher than the glass on the copier.
Tape should never be used on maps, atlases or any other Library
materials
for any reason.
***********************************************************************
Linda Zellmer
Map Librarian
Arizona State University Libraries
P.O. Box 871006
Tempe, Arizona 85287-1006
Phone: (480) 965-5973
Fax: (480) 965-0883
EMail: [log in to unmask]
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