-------- Original Message --------
Subject:        Re: Cataloging policy and practice for maps extracted from
atlases
Date:   Fri, 16 May 2008 11:59:48 -0400
From:   [log in to unmask]
To:     [log in to unmask]

We do publicly-shared cataloging for such maps.  An up-side of maps being
taken out of books is that they are more likely to get separate cataloging
that way, and therefore better intellectual access is provided to them.
Not that I advocate dismantling atlases or extracting maps from books; the
ideal would be to catalog the maps separately, with in-analytics records,
while keeping them in the books in which they have been published.  But in
this imperfect, bottom-line world, cataloging these extracted maps seems to
be a way to make the best of this situation.

Nancy A. Kandoian
Map Cataloger
The Lionel Pincus and Princess Firyal Map Division
The New York Public Library
5th Ave. & 42nd St.
New York, NY  10018-2788

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phone 212-930-0586; fax 212-930-0027






         Cataloging policy and practice for maps extracted from atlases


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-------- Original Message --------
Subject:        FW: Cataloging policy and practice for maps extracted from
atlases
Date:   Fri, 16 May 2008 10:05:16 -0500
From:   Harry Davis <[log in to unmask]>
To:     <[log in to unmask]>



Advice needed!

We have a number of map sheets that exist as items removed (not by us)
from atlases, most especially pre-20^th -century atlases. Some of these
maps are gifts, while some are past purchases.

Cataloging administration at this library has expressed strong
reluctance to provide any publicly-shared cataloging (via OCLC) for maps
that have been extracted from historical atlases. The position is
principled in the belief that “breaking” integral books (atlases in this
case) is ethically and professionally unacceptable and that our
institution should not condone such practice by agreeing to catalog
extracted maps.

What policy do other libraries observe for such situations?

We have noted the prevalence of maps separated (historically) from
atlases and the value of a record for individual maps once this is the
fact of the situation –that is, that we are not doing the breaking and
that an extracted map retains intellectual value even if tainted by the
removal. We are also mindful, of course, of the map theft for sale issues.

I suppose a corollary question is one of whether gifts of extracted maps
should be declined (and purchases not undertaken).

What can others contribute to this discussion?

Thanks,

Harry Davis

Map Librarian

Liaison Librarian for Civil and Environmental Engineering,

Geography and Environmental Resources, Geology,

Maps, and Mining and Mineral Resources Engineering

Morris Library

Southern Illinois University Carbondale

Carbondale, IL 62901-6632

Phone: 618~453~2372

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