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Date: Tue, 28 May 2002 10:04:45 -0600
From: Shirley Soenksen <[log in to unmask]>
Subject: Questions:  Maps & Marcive Records
Sender: Shirley Soenksen <[log in to unmask]>


This question is being posted to several listservs.  Please accept my
apologies for any inconvenience.

The University of Northern Colorado Libraries is in the process of loading
Marcive records for our government documents.  We are also examining how we
can process our documents more efficiently.  We are particularly concerned
about the processing of maps.  All of our 7.5' maps are filed in the
Reference Department by quadrangle name rather than by SuDoc number.

Questions:

1).  Since FDLP rules stipulate that libraries have 10 days to process items
and get them out on the shelves, how do libraries handle assigning SuDoc
numbers to maps when SuDoc numbers are not listed on the USGS Shipping Lists
and it can take several weeks for GPO or OCLC records to appear?

2).  Do you file the maps without SuDoc numbers or with just a portion of
the SuDoc number?

3).  If you keep the maps in processing until a GPO or OCLC record appears,
do you create some kind of a temporary cataloging records that indicates the
library owns a copy of the map?

4).  If you use LC numbers, do the SuDoc numbers also appear in your catalog
records?


Thank you in advance.


Shirley Soenksen
Library Technician II
University of Northern Colorado
James A. Michener Library
Government Publications
Campus Box 48
Greeley, CO  80639-0091
Email:  [log in to unmask]
Telephone:  (970) 351-2987
Fax:  (970) 351-2540
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