When Penn State had water intrusion into our space five times over three years, we had to remove the bottom 5 drawers of the cabinets so the facilities folks could suck the water out and then let them air dry. We labeled each cabinet a number and then each of drawers got a letter (e.g. 5A). Then we labeled tall 5 tiered trucks/carts with the same labels. We used colored dot labels. Our collection is mostly in folders, so we would take the folders out one at a time to not get them messed up. We then would then remove the drawers and move them out of the way. Putting things back together was a snap as everything was labeled properly.
You could use this system when moving the maps yourselves. You would need help moving the carcasses but your local facilities/union folks would be able to do that.
Heather Ross
Manager, Donald W. Hamer Maps Library
Penn State University Libraries
1 Pattee Library
University Park, PA 16802
814-863-1349
40 ° 47'52.0" N 77 ° 51'57.4"W
From: "March, Greg" <[log in to unmask]>
To: "MAPS-L" <[log in to unmask]>
Sent: Monday, June 19, 2017 12:13:29 PM
Subject: Re: Moving map collections
Hi Dennis,
We’ve moved our entire maps collection back in 2007, then again in two stages about five years later. We had too many map cases and too little resources to do the move ourselves, so the first time, we used a professional local moving company. The last two times, we used in-house facilities. Both did a good job, but the professional moving company did a better job since this is what they do for a living. I’d be happy to help answer any moving related question that you have. Just email or give me a call.
Regards,
-Greg
Gregory H. March
Map & Government Information Librarian
Associate Professor
University of Tennessee
152 Hodges Library
Knoxville, TN 37996
865-974-3878
Research Guides – [ http://libguides.utk.edu/anthropology | Anthropology ] , [ http://libguides.utk.edu/subject/eps | Earth & Planetary Sciences ] , [ http://libguides.utk.edu/geography | Geography ] , [ http://libguides.utk.edu/map | Maps ] , [ http://libguides.utk.edu/sb.php?subject_id=39793 | Government ]
[ http://libguides.utk.edu/TNCOGN | Tennessee Committee on Geographic Names ]
From: Maps-L: Map Librarians, etc. [mailto:[log in to unmask]] On Behalf Of Rick Grapes
Sent: Monday, June 19, 2017 11:49 AM
To: [log in to unmask]
Subject: Re: Moving map collections
Dennis G. Matthews, et. al.
We here at BYU moved our whole collection between floors about 18 years ago, and again partially last year. We did it ourselves, in house, both times. No matter if you do the move yourselves, or have professionals do the lifting for you, there’s one issue you’ll have to keep in mind.
You cannot mix up the various drawers from their accompanying map cases.
In our “case”, because of elevator size, we had to disassemble everything, transporting the contents, drawers, and outer shells separately. We had room to move the contents of 2 cases per trip, followed by 10 drawers, and then the 2 boxes. Resulting in 9 trips to assemble 2 stacks, 3 cases high. The problem arose when we lost track of which drawers went into which of the boxes. The map cases and their drawers are set in the factory to work specifically together. If we mixed them up, the drawers would slid into the case too far, drop in the back, and lock shut. Another issue is, during manhandling and transport, sometimes the little rubber bumpers on the back of the drawers would drop off. Before we realized what had happened, custodial vacuumed them up. Which again, resulted in the drawers locking shut. So once in your new location, test the drawers before you fill them. If the drawers do lock shut, have someone thin and young enough, Not Me, crawl under the drawer, and in back push up and out. You can also lean thru from above, and grab the back of the drawer, up and out. But leverage can be an issue. If the drawers continue to lock shut, take a vice grip and at both back corners of the drawer, gently bend the metal tabs outward. Just a centimeter or so. This may result in the front 5 drawers looking uneven, but the alternative is…
Sorry for rambling. Hope this helps.
Rick Grapes
BYU Map Cataloger
From: Maps-L: Map Librarians, etc. [ [ mailto:[log in to unmask] | mailto:[log in to unmask] ] ] On Behalf Of Dennis Matthews
Sent: Friday, June 16, 2017 1:54 PM
To: [ mailto:[log in to unmask] | [log in to unmask] ]
Subject: Moving map collections
Hi all,
We are moving our map collection to a different floor in our library and we’re considering hiring a professional moving firm to relocate the collection. If anyone has done this I’d like to know the name of the firm, what was the experience like, would they recommend, etc.
Thanks,
Dennis
Dennis G. Matthews
Library & Archives Paraprofessional 6
Western Washington University
Western Libraries
516 High Street
Bellingham, WA 98225
Email: [ mailto:[log in to unmask] | [log in to unmask] ]
Telephone: 360.650.3098 (Collection Services--Cataloging Dept.)
360.650.3272 (Map Collection)
Fax: 360.650.3044
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