-------- Original Message --------
Subject: Re: Locking up maps
Date: Fri, 07 Dec 2007 10:42:25 -0800
From: Brian Bach <[log in to unmask]>
To: [log in to unmask]
Nicely organized, Julie. We have many similarities, though nothing in the map room is locked, except the room itself after closing.
One thing I'm curious about (but I don't wish to open a Pandora's box): you have no staffing from 6 till closing? We have at least a student worker or two that are here during all non-staff/librarian hours.
Of course, we're coupled with GovDocs and m-forms, so we have a depository mandate.
Brian
Brian P. Bach
Documents/Maps
Brooks Library
Central Washington University
400 E. University Way
Ellensburg, WA 98926-7548
USA
[log in to unmask]
http://www.amazon.com/Calcuttas-Edifice-Buildings-Great-City/dp/8129104156
>>> Angie Cope <[log in to unmask]> 12/5/2007 6:39 AM >>>
-------- Original Message --------
Subject: Re: Locking up maps
Date: Tue, 04 Dec 2007 19:37:44 -0800
From: Julie Sweetkind-Singer <[log in to unmask]>
To: Maps, Air Photo & Geospatial Systems Forum
<[log in to unmask]>, Maps-L <[log in to unmask]>
Hi all,
We have locked and unlocked map cases. The vast majority of cases are
unlocked with aerial photos as well as "regular maps."
We lock up the following items:
* Historic California topos
* Any map dating from 1841 - 1900.
* Any California map dated prior to about 1910-1920. (Except for the
geologic ones. People don't seem to want to steal those.)
* Maps I can't replace, such as the 1:50K British topo maps of Iraq
from the first Gulf War.
Anything prior to 1840 goes to Special Collections. I don't want to
have to deal with them as we don't have the staff to oversee the use
of the materials.
Our map room is staffed from about 9-6 Monday-Friday. The library is
open in the evenings until 9pm and on the weekends for about 5 hours
each day. So, there is a fair amount of time when no one is watching
over the collection. I can't tell you how much theft we've had. I'm
sure it's not zero. I do worry a bit about the map sets that I can't
replace. Ideally, I'd like to get them scanned and make those scans
available, sending the sets to our offsite storage. That is on my
(long) list of things to do in the future!
We ask the patrons not to refile the maps in order for us to scan them
for use and to refile correctly.
This all seems to work well for us.
Julie
Quoting Maps-L <[log in to unmask]>:
> -------- Original Message --------
> Subject: RE: Re: Locking up maps
> Date: Tue, 4 Dec 2007 14:31:01 -0600
> From: McEathron, Scott R <[log in to unmask]>
> To: Maps, Air Photo & Geospatial Systems Forum <[log in to unmask]>
>
>
>
> It is not always as simple as "Why would anyone want to lock-up
> something that needs to be accessible."
> We have ours locked for a number of reasons: 1) Security--our building
> is for the most part open 24/7 and we do not have a separate room (yes,
> people do actually steal maps--not always "rare" ones--and that makes
> them very inaccessible to all but the thief); 2) it cuts down on good
> intentioned patrons misfiling the maps they use (once a map is
> misfiled--it can be inaccessible for a long time); 3) it forces an
> personal interaction between patron and library staff (going to unlock
> the case for them allows me to conduct a reference interview, suggest
> other possible resources, etc.) I argue that such interactions increases
> service quality; 4) If staff determines that the user would benefit by
> browsing a folder or drawer, we have a chance to educate the novice user
> as to how our classification systems work and how to appropriately
> handle the maps without damaging them.
>
> Best wishes,
> Scott R. McEathron
> Map Librarian, Bibliographer for Geology (interim), Geography, and
> Environmental Studies
> T. R. Smith Map Collections--University of Kansas Libraries
> 1301 Hoch Auditoria Dr.
> Lawrence, KS 66045-7537
>
> Tel: 785.864.4662
> Fax: 785.864.5705
>
>
> -----Original Message-----
> From: Maps, Air Photo & Geospatial Systems Forum
> [mailto:[log in to unmask]] On Behalf Of Maps-L
> Sent: Tuesday, December 04, 2007 12:44 PM
> To: [log in to unmask]
> Subject: Re: Locking up maps
>
> -------- Original Message --------
> Subject: RE:Locking up maps
> Date: Mon, 3 Dec 2007 16:27:04 -0800
> From: Diaz, Carlos <[log in to unmask]>
> To: Maps, Air Photo & Geospatial Systems Forum
> <[log in to unmask]>
>
>
>
> No, of course not. Why would anyone want to lock-up something that
> needs to be accessible. We also get some community members checking out
> our materials. Actually our titles get checked out for the entire
> quarter. I may be able to understand the need to secure rare maps in a
> separate room but even then I wouldn't lock the case.
>
>
> Carlos A. Diaz
> Government Documents/Maps
> The Evergreen State College
> Olympia, Washington
> [log in to unmask]
>
>
> -----Original Message-----
> From: Maps, Air Photo & Geospatial Systems Forum
> [mailto:[log in to unmask]]On Behalf Of Maps-L
> Sent: Monday, December 03, 2007 7:36 AM
> To: [log in to unmask]
> Subject: Locking up maps
>
>
> -------- Original Message --------
> Subject: Locking up maps
> Date: Fri, 30 Nov 2007 10:02:55 -0600
> From: Becky Lowery <[log in to unmask]>
> To: [log in to unmask]
>
>
> We have routinely locked map cases in the map section here at UIC - I am
> new here but it seems to be the accepted thing by anyone who has been
> here a while. So I hadn't really considered why or if they should be
> locked until a couple of days ago I said something about locking the
> cases and the person I was talking to asked why they were locked. We
> don't have rare maps out and we allow self-service once the case has
> been unlocked though we do refile the maps. We do seem to have a number
> of non-university community users if that might affect one's ideas on
> the issue.
>
> My question is do most map libraries lock up their frequently-used map
> (quads, aerial photos, etc.) and what is the rational you have for
> whatever policy you use?
>
> I'll bring together the answers for the group if there is an interest in
> this question.
>
> Thanks,
>
> Becky Lowery
>
> --
> Rebecca Lowery
> Maps and Data Services Librarian (MC-234) University of Illinois at
> Chicago
> Chicago, IL 60680
>
> (312) 996-5277
>
> A map is the greatest of all epic poems. Its lines and colors show the
> realization of great dreams.
>
> G.H. Grosvenor, Editor National Geographic, 1903-1954
***
Julie Sweetkind-Singer
Head Librarian, GIS & Map Librarian
Branner Earth Sciences Library & Map Collections
Stanford University
650-725-1102
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