-------- Original Message --------
Subject: Re: [Fwd: Map cataloguing / classification]
Date: Sun, 2 Feb 2003 14:34:28 -0800
From: Frances Pollitt <[log in to unmask]>
To: Maps and Air Photo Systems Forum <[log in to unmask]>

------------------
Dear Brian, since you are going to catalog each map, then presumably
you will be handling each one, why not classify them with a running
number?  For example, as we do at the Maine Historical Society: Map F
1, Map F 2, Map F 3... Your complete catalog record with subject
headings and searching capabilities solve the problem of finding the
maps.  You will not have an extensibility problem.

Fran Pollitt
Maine Historical Society
[log in to unmask]
Portland, Maine
On Friday, January 31, 2003, at 02:12  PM, Johnnie D. Sutherland wrote:

> -------- Original Message --------
> Subject: Map cataloguing / classification
> Date: Fri, 31 Jan 2003 13:57:28 +1300
> From: "Brian Marshall" <[log in to unmask]>
> To: <[log in to unmask]>
>
> ------------------
> Apologies to those AMCIRCLE members who will already have seen this
> message
> (and very kindly replied).
>
> Dear colleagues,
>
> At the University of Auckland Library we are drawing up a plan to
> catalogue
> our map collection.   We have about 55,000 sheets which currently are
> arranged geographically, and subdivided by subject where the quantity
> of
> maps justifies doing so.   The maps are kept in folders, which are
> labelled,
> and the map drawers are labelled as well.  Although the arrangement of
> our
> maps is a logical one, there are no catalogue / classification records
> in
> our Library's catalogue.
>
> We are thinking of cataloguing each sheet, and instead of providing a
> classification number to indicate location, we thought we might provide
> either a map cabinet tier number or a drawer number.   If we go down
> this
> path, my personal preference is to number the tiers, as this would
> allow
> for
> more flexibility when adding new maps to the collection.   Others here
> disagree with me, and think we need to number each drawer.   My concern
> is
> that if the contents of a drawer become too great, and there is a need
> to
> spill the contents into adjoining drawers, that the catalogue records
> need
> to be altered as well.
>
> I am wondering whether any others have tried this approach.   I would
> appreciate any feedback on how the physical location of your maps is
> indicated in your catalogue record (whether you classify your maps or
> not).
>
> Best wishes,
>
>
>
> Brian Marshall
> Subject Librarian- Geography & Environmental
>   Science
> University of Auckland Library
> Private Bag 92019
> Auckland,  NEW ZEALAND
>
> Telephone:  64 - 9 - 3737599 extension 88452
> Fax:        64 - 9 - 3737568
> Web: http:www.auckland.ac.nz/lbr/geog/geohome.htm
> "It is not good for the soul to travel faster than the trot of a
> camel".
>