I await more expert responders to #1 and #2.

On #3.
No matter how it is stored, you describe in 300c the dimensions of the map,
unfolded.  If you are keeping it flat, sounds like you are, since it's
encapsulated, you would add the phrase, "designed to be folded to ... " or
"originally folded to ..." and give the folded dimensions, also.  Where the
original cataloger is keeping a map folded, the phrase "folded to ..."
might be used.  But always for a map description, give its dimensions as a
flat map or of the sheet, when there are no neat lines, "on sheet ...".

There are other conventions where a single map is on more than one sheet,
and where a single map is on both sides of one sheet.

Ken Grabach
Maps Librarian
Miami University Libraries
Oxford, OH  45056  USA

On Wed, Oct 1, 2014 at 1:55 PM, Angela R Cope <[log in to unmask]> wrote:

>
>   ------------------------------
> *From:* [log in to unmask] <[log in to unmask]>
> *Sent:* Wednesday, October 1, 2014 12:38 PM
> *To:* MAPS-L
> *Subject:* questions for map catalogers
>
>   Hi there,
> I normally work with rare books, but I occasionally catalog cartographic
> materials as well.
> I don't do them regularly, so it's like I have to relearn it every time
> I start again :/
> I have 2 cadastral maps in hand. They show the same exact area (same
> neat line dimensions), with the same title, pub, date etc. but they're
> are distinct differences between the 2. one copy is on a larger sheet
> (map would be on the inside (or backside?) of a large originally folded
> pamphlet). this copy also has a lot of text (on the "cover" side about
> the construction company and the area being developed). The 2nd copy is
> on a sheet a tiny bit larger than the neat line dimensions, looks
> exactly the same, except there is no additional text. I don't know if
> there's any text on the backside as it has been mounted on thicker
> paper. Looks like it was folded too, but to much smaller dimensions, and
> I don't know if it was issued that way. Also, the 2nd copy has been
> updated to show more lots were sold (sold lots are highlighted in red),
> so it was obviously issued later than than the 1st.
>
> So question #1, does the second map get a new record or is it added as a
> 2nd copy w/differences detailed in local notes?
>
> Question #2, do sheet maps get work letters attached to dates when more
> than one version of the same maps is issued in (presumably) the same
> year (like books do)?
>
> Question #3, even though they were originally issued folded, they are
> currently unfolded and encapsulated. So, if my understanding is correct,
> you physically describe them in their present state in 300c. Should I
> make a note describing original folded state and dimensions?
>
> Thanks,
> -Silvana
>  [log in to unmask]​
>



-- 
Ken Grabach
Maps Librarian
BEST Library, 219D
Miami University Libraries
Oxford, OH  45056  USA

513-529-1726