The Moderator has combined five messages into one message as they all
are answers to the Circulation Policies question posted recently.

XXXXXMessage 1XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

At the University of Arizona we fall in your last category.  We circulate
just about everything that's kept in the Map Collection.  Items we don't
circulate include older items (but not quite old enough to be in our Special
Collections) and second copies of some titles.

Chris Kollen
"Kollen, Chris" <[log in to unmask]>

XXXXXMessage 2XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX


Here at the Illinois State Library I try to circulate as few maps as
possible. Technically all of our maps can circulate with the exception of
first copies of Illinois documents. Instead I encourage patrons to let me
copy the maps they are interested in. We have a b&w engineering copier and a
large format color scanner/copier. Between these two there aren't many maps
I can't reproduce. Since 90% of our maps are government-produced, copyright
issues rarely come into play.

While I push for as many folks as possible to use our maps, circulating them
is a crap shoot at best. I've seen so many maps come back torn, written on,
folded incorrectly, or not come back at all. We try to preserve
(de-acidification & encapsulation) as many as the budget will allow, but...

Call me over-protective, but I'd like to see our maps around for the next
few generations or so.

Tom


Tom Huber
Asst. Map Librarian
Illinois State Library
300 S. 2nd.
Springfield, IL 62701-1796
(217) 782-5823
FAX: (217) 557-6737
[log in to unmask]

XXXXXMessage 3XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX


At CSU Fresno we circulate any sheet map produced after 1965.
Earlier materials generally do not circulate (though decisions
are made on a case-by-case basis.)

Sue Haffner, Map Library
Henry Madden Library
California State University, Fresno
Sue Haffner <[log in to unmask]>

XXXXXMessage 4XXXXXXXXXXXXXXXXXXXXXXXXXXXX

Hello, John, and everybody.

Here's my library policy on sheet maps, and how I apply it.

Policy is they are non-circulating items as are reference materials and
journals (with certain specific exceptions for classes of users for
journals).  But as with any non-circulating items, it is possible to make
individual exceptions and to override the restrictions.

My application is that I will allow exceptions for course use, or for
research needs of graduate students and faculty.  I will usually be quite
liberal.  The main point of the non-circulating policy is that it limits
usage away from the library to our community of users.  There are no
restrictions on whom may use the maps within the library, of course.

Much of the frequent usage is for regional quadrangles, for which I have
multiple copies.  When the need is to make a scanned copy, I point out
that we have already a complete set of digital raster images for our
state.  We have plans to make scanned rasters of older quadrangles and of
15-minute sheets, too.  But for current Ohio quads, scanned images are
already available.

Ken
___________________________
Ken Grabach                           <[log in to unmask]>
Maps Librarian                         Phone: 513-529-1726
Miami University Libraries
Oxford, Ohio  45056  USA

XXXXXMessage 5XXXXXXXXXXXXXXXXXXXXXXXXXXXXX


John: you will be surprised of our change of policy on map circulation.
At UI Library, we circulate almost all paper maps now, but we still do
manual check-out from the Ref desk.  We did start barcode the current maps
for those that are included in our monthly Marcive GPO tape load and show
up in our online UI Library Catalog.  Lily

Lily Wai <[log in to unmask]>