Hello Amy,

Many years ago at UCLA, I helped catalog our vertical files of maps.  We
developed specs for collection-level records and stored the folded maps in
archival boxes.  I've attached our procedures and an example of a record.
Bear in mind, these are OLD! documents, but they serve was ideas for how
you might catalog folders of topo map sheets.  Good luck!

Louise Ratliff
Retired UCLA map cataloger

On Fri, Apr 19, 2024 at 8:24 AM Samantha Hidde Tripp <
[log in to unmask]> wrote:

> Echoing here, as I'm also a novice!
>
> As long as you're not a government repository
> <https://www.fdlp.gov/guidance/weeding-depository-collection>, and these
> aren't government maps, you can do what you will with them! I found the
> WAML toolbox <https://waml.org/resources/toolbox/>to be really helpful.
> They have a comprehensive guide to conducting a map review, which is nice
> for getting started.
>
> I'm also weeding/shifting right now, and I've made myself a very basic
> flowchart of yes/no to keep a map based on condition, relevance, and
> ability to access elsewhere. Example, I found Mexican published maps of
> various states in Mexico that the nearest library to me is *in *Mexico,
> so I kept them. Whereas a map of Pennsylvania is not very relevant to my
> researchers *and* they can also request the same map from nearby
> universities through ILL.
>
> Hope that helps!
>
> On Fri, Apr 19, 2024 at 6:38 AM Ross, Heather <[log in to unmask]> wrote:
>
>> Hi Amy,
>>
>> Welcome to the wide world of maps!!
>>
>> I would imagine that you are not the regional depository for government
>> maps.  In that case, you can keep what you want, but would need to offer
>> your maps.
>>
>> Many in this group have weeded their topographic maps.  Many have opted
>> to only keep regionally important maps like of their state and withdraw the
>> others.  All topo maps can be found online, with most revisions, so you can
>> still help people find older maps.
>>
>> The current paper maps that you have are not the most current available
>> and are probably at least 10 years old if not older by this point.
>>
>> At Penn State, most of our topo questions are about Pennsylvania, with
>> very rare exceptions.  We have to keep ours as we have a housing agreement
>> with our state regional library.  You can always interlibrary loan a
>> physical copy if needed.
>>
>> I don't envy you your move to offsite.  I would make sure that you
>> catalog records are in good shape for the ones you send or have some
>> meaningful discovery system if you can't catalog them all.  You could
>> catalog them by folder with good descriptions.
>>
>> Good luck and don't hesitate to reach out to the group if you have any
>> questions.
>>
>> Heather Ross
>> Map Specialist
>> Penn State
>> ------------------------------
>> *From:* Maps-L: Map Librarians, etc. <[log in to unmask]> on behalf
>> of Amy Koshoffer <[log in to unmask]>
>> *Sent:* Thursday, April 18, 2024 4:03 PM
>> *To:* [log in to unmask] <[log in to unmask]>
>> *Subject:* Photorevised 7.5 topos maps
>>
>> [Some people who received this message don't often get email from
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>> important at https://aka.ms/LearnAboutSenderIdentification ]
>>
>> Hello All -
>>
>> I have recently become the liaison for several departments and am taking
>> care of our print map collection as part of my duties. I am a complete
>> novice here.  We are planning to move most of the collection to an
>> off-campus site.  This is an opportunity to weed, and I wondered if folks
>> keep copies of photorevised maps.  I was thinking to just keep the most
>> recent.  Is there a reason to keep the older ones?
>>
>> A colleague suggested this new ebook from Janet Reyes at UC Riverside:
>> Conducting a Map Collection Review: A Workbook to Help You on the Journey
>> as general resource.  Will be ordering soon.
>>
>> Cheers,
>> Amy Koshoffer
>> U of Cincinnati
>>
>