-------- Original Message --------
Subject: RE: Two map cataloging questions
Date: Tue, 18 Dec 2007 09:25:37 -0600
From: Kadri, Carolyn J <[log in to unmask]>
To: Maps, Air Photo & Geospatial Systems Forum <[log in to unmask]>
April,
On the 007, we in MAGERT have had many animated discussions about this
field in our cataloging and classification committee in ALA conferences.
Last annual in D.C., we discussed this field at length along with the
052's and 043's. We came to no real consensus preferring to continue the
discussion at midwinter and possible annual 2008. At our institution, I
quit putting 007 in a few years ago until my boss told me that we can
run "Voyager reports" (our ILS system) on the codes in that field. Then
about a year ago I started putting them back in our map records. I had
not known that the info is searchable in our ILS in a report format. As
far as I know the 007 codes are not searchable in the public mode.
Whether these fields are searchable for you will depend on what ILS
system you have and if your institution has set up your system to search
those fields.
About "early works to 1800", some years ago our Special Collections unit
recognized that that subdivision is not useful to any patrons, so we
adopted a policy of putting them in OCLC originals (standard practice),
but deleted them when brought into our local system and we entered the
date of the situation in subfield y. You can do anything you want in
your local system, but currently, the rules for OCLC are to use "Early
works to 1800" and in most cases, there would be no subfield y entered
in OCLC originals as you would use in your local system for each map
record.
Maybe we will have time to discuss this further in MAGERT CCC in
Philadelphia. I can check and see if Nancy Kandoian (CCC Chair) has
plans to put it on the agenda.
Hope this helps.
Carolyn Kadri
Vice Chair/MAGERT
Special Collections Cataloger
University of Texas at Arlington Library
Arlington, TX 76019
[log in to unmask]
817-272-7153
*****
-----Original Message-----
From: Maps, Air Photo & Geospatial Systems Forum
[mailto:[log in to unmask]] On Behalf Of Angie Cope
Sent: Tuesday, December 18, 2007 8:06 AM
To: [log in to unmask]
Subject: Two map cataloging questions
-------- Original Message --------
Subject: Two map cataloging questions
Date: Mon, 17 Dec 2007 16:38:48 -0500
From: April Carlucci <[log in to unmask]>
Reply-To: <[log in to unmask]>
Organization: Yale Univ Library
To: 'Maps, Air Photo & Geospatial Systems Forum'
<[log in to unmask]>
Hello fellow map catalogers,
I'd like to ask two questions about map cataloging which grow out of
discussions we are having at Yale.
First, are people generally using the 007 field, and, if so, can the
data be usefully searched in your automated catalog/OPAC? Examples would
be helpful.
Second, for map collections with large numbers of antiquarian materials,
the form subdivision $vEarly works to 1800 used with Library of Congress
subject headings is not especially helpful, and becomes less helpful the
more early maps you have in your catalog. I imagine the subdivision grew
out of an earlier situation at LC when items dated before 1800 were
rarities and thus worthy of note, and that the subdivision is used with
all categories of materials, not just maps. I know that at my previous
workplace, the British Library Map Library, the subdivision was
considered pretty useless (given how many items dated before 1800 we
had) and we didn't bother with it much! But even in relatively small
collections, "Early works to 1800" is not as useful as the old UKMARC
practice of putting the actual date in the $y subfield. At Yale, we are
thinking about working around this by using 655 genre headings for maps
and related materials, where we can include an actual date. We would
still have a 651 geographic name heading in order to show the area (and
650 for subject when appropriate) and use the "Early works to 1800"
subdivision so that our records are correct and can be used by other
libraries. Are there any thoughts about the use of "Early works to
1800"? And is anyone else using genre headings for maps?
Many thanks in advance for any thoughts and comments. If either of these
questions generates interest, perhaps the MAGERT Cataloging Committee
will consider them in Philadelphia.
Season's greetings to everyone.
April
April Carlucci
Catalog Librarian for Maps
Yale University Library
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