-------- Original Message --------
Subject: OCLC QC Tip of the Month / July 2010
Date: Mon, 2 Aug 2010 12:26:07 -0400
From: Goodson,Luanne <[log in to unmask]>
Reply-To: askqc <[log in to unmask]>
To: <[log in to unmask]>
This message is being widely cross-posted.
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Editing capabilities and master records in WorldCat
There are many different types of editing capabilities available to the
average user of OCLC's Connexion cataloging service, most of which have
been in place for decades. Connexion documentation explains in full the
specifics of replacing master records, as well as the type of upgrades
libraries can perform based on the cataloging level of their OCLC
authorization number. Please see this page for the Client
_http://www.oclc.org/us/en/support/documentation/connexion/client/cataloging/bibactions/#cat_act_replace_masterbibrec_htm_
and this page for the Browser
_http://www.oclc.org/us/en/support/documentation/connexion/browser/cataloging/actions_bib_records/default.htm#rc-rec-submit_
Minimal-Level upgrade, Database Enrichment, and Enhance capabilities
have been in place for many years. In the case of Database Enrichment,
the system compares what you have done in terms of adding, editing, or
deleting fields using the information that is contained in the chart in
section 5.3 of Bibliographic Formats and Standards
(_http://www.oclc.org/bibformats/en/quality/default.shtm#databaseenrichment_).
If the changes match the chart, they are counted as a Database
Enrichment replace. If they do not and the record falls into the
categories that can be replaced under the Expert Community Program, the
changes are counted as an Expert Community replace.
The Expert Community Program is the newest addition to the range of
upgrades available to Connexion users. It allows users with Full-Level
cataloging authorizations and higher to make additions and changes to
almost all fields in almost all records; no special (or additional)
authorization is required. The overriding principle of the Expert
Community is: "First, do no harm." Please use the same care in editing
an existing master record as you would use in creating a new record. A
second overriding principle is: "If in doubt, DON'T." For more
information, including the Guidelines for Experts document and
previously recorded web sessions go to the Expert Community page
(_http://www.oclc.org/worldcat/catalog/quality/expert/default.htm_
We hope your institution is using these capabilities to improve and
upgrade WorldCat master records to a degree never before available.
If you would like to track your own institution’s statistics there is a
general report available under OCLC Usage Statistics on the Browser site
_http://connexion.oclc.org/_ or for more detailed information on the
specific types of changes made (i.e. Database Enrichment, Minimal-level
upgrade, etc.) there is the OCLC Product Code Detail Usage Report
available via OCLC’s Product Services Web (_http://psw.oclc.org_).
Here are instructions for retrieving it:
- On the Product Services Web home page, click on “download records and
reports”
- In the “Reports and Statistics” list, click on “OCLC Product Code
Detail Usage Report” (about two-thirds of the way down the list)
- At the prompt to log on, enter the authorization and password that you
use to access Connexion
- You can either view the report on your screen or download it as a text
file
- Expert Community Experiment replaces are identified by Product Code
ONT6390
Database Enrichment replaces by Product Code ONT2565
Minimal-level Upgrades by Product Code TOC3491
Enhance by Product Code ONT2571 and
National Enhance by Product Code ONT2570
- If a product code does not appear on your institution’s report then no
applicable replaces were done for that category
Please send any questions or concerns to: [log in to unmask]
Luanne Goodson
Consulting Database Specialist
OCLC Quality Control Section
6565 Kilgour Place MC 139
Dublin, Ohio, USA 43017-3395
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